Time Management Meaning – Bringing The Pareto Principle To Work


time management meaning

Why is time management so important? If you are a person who is organized, loves time, gets everything done in a timely fashion and has the time to do it, you might like to know what time management means. How do you accomplish what they do in their jobs? The answer: bad time management. In this post, you’ll find out what makes bad time management such a problem and its significance to your life.

Completing On Time

A man sitting in a car

To make a long story short, time management methods include using good organization, setting aside time for doing urgent tasks, setting aside time for doing unimportant tasks, setting aside time for starting and finishing projects, setting aside time for starting and finishing new projects, etc. You will discover many other time management methods as well. Ultimately, you will get a list of good practices to increase your success in time management, but in the meantime, I want to tell you about the main reason why most people fail in it.

Organization

Natasha Calis sitting in a field

It’s called “in urgent need”, not because the task is urgent in itself. If a job or project was an “on the shelf” item that didn’t have a great benefit to you right now, would you waste it by starting it? No, you would simply set aside the project so that you have time to do the other things you really want to do. So the real reason for using the eisenhower matrix for time management is that you want to organize your tasks into “blocks” that produce progress in the long run.

Effectiveness

This comes in the form of effective time management methods. You don’t want to start a task until you are absolutely certain that the next block will yield a positive result. Your first step should be to identify tasks that are urgent. You then want to put them into a “time batch”. That is, you collect data on how long and how urgent the items are.

Once this is done, you can take your time with prioritizing these items. At the end, make sure you have the best overall value of all the time management blocks that you have created. By creating a list of these blocks, you then can prioritize your tasks from the highest to the lowest priority. It may sound simplistic, but with some practice it really does get easier. And the best thing is, it produces excellent results.

Presentation

For example, let’s say your list consists of five urgent tasks, such as organizing a presentation or writing a memo. These are clearly not the most important tasks that should be taken care of. However, putting them in a time management block means that you are only doing it at the bottommost priority. Therefore, the overall “time spent” on these tasks will go down. This is precisely the pareto principle: The lower the priority that something has, the more you should focus your time and attention on that task, so you can get it done faster.

Bottom Lines

As an example, let’s look at the time management technique called the eisenhower matrix. The eisenhower matrix is named after its creator, Dr. George Eizenhower, an American civil engineer who also studied psychology. His research focused on how we prioritize tasks, and how this affects both the intensity and quality of our work. His findings are now the basis for many task-focused training programs.

In the past, time management meant getting things done as fast as possible. But according to Dr. Eizenhower, managing time correctly means getting things done at a high level of quality. And the best way to reach this is through using what he called the eisenhower matrix. This technique focuses on using the priorities in the matrix to improve time management, as well as to bring about a better work-life balance.

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